Logging In

Huddle uses a passwordless magic link — no password to remember. Just your work email.

1. 1
   Go to huddle-standalone.vercel.app in your browser.
2. 2
   Enter your RHA email address and click Send Magic Link.
3. 3
   Open the email from RHA Payroll and click Sign in to Huddle.
4. 4
   You're in! The link logs you in automatically — no password needed.

The Timer

Use the live timer to track time in real time as you work. It runs in the background even if you close the tab.

1. 1
   Click Timer in the sidebar.
2. 2
   Choose the session type: Member Session, Admin, or Operations.
3. 3
   For Member Sessions, search and select the member's name. For Admin/Ops, pick a subcategory chip.
4. 4
   Click Start Timer. The clock turns black and a green pulse dot appears.
5. 5
   When done, click Stop Timer. The entry saves automatically.

Log Entry

Forgot to start the timer? No problem. Use Log Entry to add a past session with a specific start and end time.

1. 1
   Click Log Entry in the sidebar.
2. 2
   Choose the session type: Member Session, Admin, or Operations.
3. 3
   Set the date, start time, and end time.
4. 4
   Search for the member (if Member Session) or pick a subcategory chip.
5. 5
   Click Save Entry.

Timesheet

Your Timesheet is a full log of every session you've tracked, plus a personal calendar view so you can spot any gaps.

1. 1
   Click Timesheet in the sidebar to see all your logged entries for the current pay period.
2. 2
   Use the period navigator (← →) to browse previous pay periods.
3. 3
   The calendar grid below shows hours logged per day — great for spotting days you missed logging.
4. 4
   The Duration total row at the bottom of the list sums your hours for the period.

Submitting Your Timesheet

At the end of each pay period, you submit your timesheet for admin review. No submission = no payroll.

1. 1
   Click Submit in the sidebar. You'll see a summary card for the current pay period.
2. 2
   Review the hours and entries listed. Click View Entries to see the full breakdown.
3. 3
   Click Submit Timesheet. Your status changes from Draft to Submitted.
4. 4
   Wait for admin approval. You'll be notified by email if anything is rejected.

Pay History

Pay History shows every pay period that has been marked Paid, along with your hours, rate, and total earned.

1. 1
   Click Pay History in the sidebar.
2. 2
   Each row shows a pay period with your hours logged, hourly rate, and total earned.
3. 3
   Click any row to expand a day-by-day breakdown of what you logged.
4. 4
   Click Export PDF to download a receipt-style invoice with the RHA logo — useful for your records.

What the Emails Look Like

Huddle sends two types of automated emails — a reminder when your timesheet is due, and a rejection notice if admin sends it back for changes.